Deliverables and Extensions

Deliverables

Overdue reports block any and all actions on the subject award and any other award(s) for which the PI and co-PIs are listed as senior personnel.

Most NSF awards require submission of 4 different types of reports:

1.       Annual Project Reports

2.       Responsible Conduct of Research (RCR)/Ethics Training:  only when there are students on the project

3.       Final Project Reports

4.       Project Outcomes Reports

When OSP receives your award and enters it into the system, these reports (deliverables) are also entered into the system, with the period they cover and their due dates.  It is important that you review these entries for accuracy and completion.  In WebWise, you can always see this information on the Deliverables tab, and if necessary, you can submit upcoming or outstanding reports.  However, for your reference, below is a table that summarizes the reports for which you’re responsible when receiving an NSF Award

Deliverable	Content	Due Date	Submission
Annual Project Reports	progress in all activities of the project, including any activities intended to address the Broader Impacts criterion that are not intrinsic to the research, shall include subaward activities	at least 90 days prior to the end of the current budget period	Electronically via Research.gov
RCR/Ethics Training	applies to all undergraduate students, graduate students, and post‐doctoral trainees performing research, whether as an employee, GRA, or other trainee. Requires two parts:  CITI training AND in person training	CITI RCR online course during the first semester in which they are appointed to a covered NSF funded project	Documentation will be provided to Georgia Tech by CITI and records will be maintained by the e‐Commerce and Training Office in the Office of Sponsored Programs (OSP); documentation of the in‐person RCR training that has been completed to satisfy the Compliance Policy is the responsibility of the PI unless a formal tracking system is already in place
Final Project Report	progress in all activities of the project, including any activities intended to address the Broader Impacts criterion that are not intrinsic to the research, shall include subaward activities	within 90 days following expiration of the grant	Electronically via Research.gov
Project Outcomes Report	report for the general public, serves as a brief summary, prepared specifically for the public, of the nature and outcomes of the project	within 90 days following expiration of the grant	Electronically via Research.gov

Why is this so important???

Failure to submit timely reports will delay NSF review and processing of pending proposals and processing of additional funding and administrative actions, including, but not limited to, no cost extensions for all identified PIs and co-PIs on a given award. In the case of continuing grants, failure to submit timely reports may delay processing of funding increments.

This warrants repeating:

Overdue reports block any and all actions on the subject award and any other award(s) for which the PI and co-PIs are listed as senior personnel.

To submit a project report to NSF, use the Research.gov site.  Let us know if you have any trouble or questions about submitting the report via Research.gov. [You use your NSF login for Research.gov although the password requirements mandate the following characters – upper, lower, and a number]

Please contact any of us in OSP if you have any questions or concerns!  The NSF notifications are in addition to the email notifications that you would receive from the OSP Deliverable System which contains the required report submission dates.

No-Cost Extensions

PIs can request and receive automatic approval for a Grantee Approved 12 month No-Cost Extension for NSF awards.  This request should be submitted 10 days before the award expires and should include a justification for the request and explanation for how remaining funds will be expended. This request is submitted through Fastlane.

After the first year extension, PIs can request an NSF approved No-Cost Extension.  This request should be submitted 45 days before the award expires and should include a justification for the request and explanation for how remaining funds will be expended. This request is also submitted through Fastlane but is not considered approved until such is indicated by the NSF.

It’s also important to keep in mind that if you submit a request and are approved for a No-Cost Extension, then the FINAL report that WOULD HAVE been due becomes an ANNUAL report that is now due.  You should expect to submit a report (unless otherwise noted) every year of the award.