On March 31, 2014, MyResearchPortal was released to campus. This IT Research Support (ITRS) initiative is the result of collaboration between the Office of the Executive Vice President for Research and the Division of Administration and Finance AND College and Departmental Research Administrators in support of Goal 5 of the Georgia Tech Strategic Plan, to Relentlessly Pursue Institutional Effectiveness. It consolidates information from the many GT systems and databases and displays it through a single view. A brief introductory video highlights the many benefits of this tool. It serves as a central portal connecting the various aspects of research administration so that by logging in ONE TIME, faculty, researchers, and administrators can view:
· ACTION NEEDED
This general portlet provides alerts to the user. This is essentially a "To Do" List. The alerts are meant to indicate an action is needed. As actions are taken the system will update in real time.
This general portlet provides alerts to the user. This is essentially a "To Do" List. The alerts are meant to indicate an action is needed. As actions are taken the system will update in real time.
· ANNOUNCEMENTS
This general portlet provides notifications to the user.
This general portlet provides notifications to the user.
· FUND BALANCE
This portlet provides the user with a list of FUNDS and their financial details. The default is to the user but options include selecting others to view/manage the information.
This portlet provides the user with a list of FUNDS and their financial details. The default is to the user but options include selecting others to view/manage the information.
· PROJECT BALANCE
This portlet provides the user with a list of projects and their financial details. This includes GTF funds and State funds as well as sponsored activities.
This portlet provides the user with a list of projects and their financial details. This includes GTF funds and State funds as well as sponsored activities.
· FUND PORTFOLIO
This portlet provides quick links to reports and applications for a given Fund. Links to the Project Expense & Budget (PEB), OSP Contract Information System, OSP Deliverable System, etc.
This portlet provides quick links to reports and applications for a given Fund. Links to the Project Expense & Budget (PEB), OSP Contract Information System, OSP Deliverable System, etc.
· PROJECT PORTFOLIO
This portlet provides quick links to reports and applications for a given Project. Links to the Burn Report, Property Report, PEB for Project, etc.
This portlet provides quick links to reports and applications for a given Project. Links to the Burn Report, Property Report, PEB for Project, etc.
· PENDING PROPOSALS
The pending proposals is a contractual portlet which provides users investigators a list of pending projects and their current status. The default setting is 30 days but is available to the user to update.
The pending proposals is a contractual portlet which provides users investigators a list of pending projects and their current status. The default setting is 30 days but is available to the user to update.
· DELIVERABLES
The pending deliverables is a contractual portlet which provides users a listing of upcoming deliverables and another tab of late deliverables. The default setting is 30 days.
The pending deliverables is a contractual portlet which provides users a listing of upcoming deliverables and another tab of late deliverables. The default setting is 30 days.
· FUND AWARD ACTIVITY
This financial portlet provides all activity at the line item detail level (i.e., incrementally funded or de-obligations). Transaction type is included in the display to inform the user as to the activity on the sponsored project. **This is ONLY for Sponsored Projects Awards**
This financial portlet provides all activity at the line item detail level (i.e., incrementally funded or de-obligations). Transaction type is included in the display to inform the user as to the activity on the sponsored project. **This is ONLY for Sponsored Projects Awards**
· MY EFFORT
This Salary Planning & Distribution (SPD) portlet displays my effort allocation by project. The default is set to the current Fiscal Year (FY) but allows the user to select three prior fiscal years. Clicking on the pie chart display you can drill down to a personalized employee cost detail report.
This Salary Planning & Distribution (SPD) portlet displays my effort allocation by project. The default is set to the current Fiscal Year (FY) but allows the user to select three prior fiscal years. Clicking on the pie chart display you can drill down to a personalized employee cost detail report.
· EFFORT on MY FUNDS
This Salary Planning & Distribution (SPD) portlet displays all FUND level awards for the user logged into the portal and shows who is working on those projects in the current Fiscal Year (FY) and their percent allocated to this effort. Contractual terms such as Foreign National Restrictions and Responsible Conduct of Research education are displayed.
This Salary Planning & Distribution (SPD) portlet displays all FUND level awards for the user logged into the portal and shows who is working on those projects in the current Fiscal Year (FY) and their percent allocated to this effort. Contractual terms such as Foreign National Restrictions and Responsible Conduct of Research education are displayed.
· EFFORT on MY PROJECTS
This Salary Planning & Distribution (SPD) portlet displays all PROJECT level awards for the user logged into the portal and shows who is working on those projects in the current Fiscal Year (FY) and their percent allocated to this effort. Contractual terms such as Foreign National Restrictions and Responsible Conduct of Research education are displayed.
This Salary Planning & Distribution (SPD) portlet displays all PROJECT level awards for the user logged into the portal and shows who is working on those projects in the current Fiscal Year (FY) and their percent allocated to this effort. Contractual terms such as Foreign National Restrictions and Responsible Conduct of Research education are displayed.
· REPORTS
This portlet lists all of the reports that are available to the user in the Research Portal. The user can choose to select all the links or choose specific links that can be viewed in this portlet.
This portlet lists all of the reports that are available to the user in the Research Portal. The user can choose to select all the links or choose specific links that can be viewed in this portlet.
· TOOLS
This portlet provides the user with direct links to research-related system log-ins. These range from links to agency specific systems, to tools for proposal submission to the SPD system. The user can choose to select all the links or can choose specific links that can be viewed in this portlet.
This portlet provides the user with direct links to research-related system log-ins. These range from links to agency specific systems, to tools for proposal submission to the SPD system. The user can choose to select all the links or can choose specific links that can be viewed in this portlet.
· IRB PROTOCOLS
This research integrity portlet provides a list to the PI, certified research personnel and those give other access to specific protocols information. The approved tab will show all protocols in the approved state but color coding within this data will provide further information as to the impending expiration date (30 days the data will be displayed in RED, 31-60 days the data will be displayed in ORANGE, and 60-90 days the data will be in YELLOW) . The More Options report will allow for the user to see the approved research personnel and the status of their human subject training.
This research integrity portlet provides a list to the PI, certified research personnel and those give other access to specific protocols information. The approved tab will show all protocols in the approved state but color coding within this data will provide further information as to the impending expiration date (30 days the data will be displayed in RED, 31-60 days the data will be displayed in ORANGE, and 60-90 days the data will be in YELLOW) . The More Options report will allow for the user to see the approved research personnel and the status of their human subject training.
· SUBAGREEMENTS
This contractual portlet provides a listing of subagreements and has three tabs (1) active, (2) pending and (3) draft (not submitted to OSP). The active tab identifies all subagreements where the status is active and includes a link to INVOICES. Anything within 30 days of the end date will be displayed in RED.
This contractual portlet provides a listing of subagreements and has three tabs (1) active, (2) pending and (3) draft (not submitted to OSP). The active tab identifies all subagreements where the status is active and includes a link to INVOICES. Anything within 30 days of the end date will be displayed in RED.
Even better, MyResearchPortal is customizable so that you view information how you want to see it and can generate reports that contain the information that is important to you. Please take the time to explore this valuable tool. Additionally, your feedback is important. We are looking for your feedback and we hope you will continue to provide input into additional portlets going forward. Use the “feedback” feature within the portal to relay provide your input. Lastly, the Office of Sponsored Program’s Research Education team are available to provide further training or demonstrations of the system. Simply, email Michelle Powell at michelle.powell@osp.gatech.edu to discuss options.
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